SOLAR STAFF RUS LLC seamlessly generates all necessary payment documentation for transactions processed through our platform.
The system automatically creates these key documents:
Invoice for advance payment
Need to track unpaid invoices? Find all generated invoices awaiting payment in the Documents → Top-up invoices section.
Example of an invoice for advance payment
Certificate of acceptance and VAT invoice
Locate certificates of acceptance and VAT invoices in the Documents → Certificates section. Note: in Solar Staff, “certificates” are sometimes referred to as “acts”.
Example of a certificate of acceptance and VAT invoice
To retrieve these documents:
Select your required time period
Click the document you need
Important: Certificates and VAT invoices correspond to the months when task results were accepted rather than when assigned. For instance, if a task was assigned on August 30 but accepted on September 2, it will appear in September’s documentation.
Reconciliation reports
Reconciliation statements are provided upon request. To obtain this document:
Go to Documents → Reconciliation reports
Select your desired period from the pop-up menu
Provide an email address for document delivery
Click Request
Please allow up to 7 business days for processing.
Need documentation for a single month? Simply double-click that specific month in the pop-up menu.
Electronic document management (EDM)
With EDM enabled, all document exchange occurs exclusively in electronic format. This streamlines your paperwork by replacing the work completion certificate and VAT invoice with a single document – the Universal Transfer Document (UPD).
Set up electronic document management at any time through the Documents section.
Document provision deadlines
Electronic documents: Available in your account within 10 business days after the month ends. You’ll receive an email notification when your documents are ready.
Paper originals: Dispatched between the 20th-30th of the month following the reporting period. Holiday seasons may occasionally affect these timeframes.
Task correction
Modify task attributes and service names freely throughout the current reporting month. Once the reporting period closes, changes become unavailable. To edit a task, click the Pencil icon beside the task number.
Additional information:
The Company section (at the page bottom) provides access to your offer agreement or framework agreement established with your company.
Video instructions
Want to grasp this topic more quickly? Our visual guides show the service in action, helping you master all platform features with ease:
Questions? Contact Solar Staff support via online chat or email at office@solar-staff.com